SAP Concur Integration for Vendor Invoices with SAP Business ByDesign

The SAP Concur Integration for Vendor Invoices with SAP Business ByDesign allows you to generate a list of invoices from SAP Concur. This will enable you to continue to use the SAP Concur platform for the purposes of Vendor Invoices in addition to upgrading and utilizing the robust functionalities that SAP Business ByDesign includes. The most important element of this integration is that it allows the user to control what platforms they use without restrictions within SAP Business ByDesign.

Solution Scope

A configuration that establishes a connection between Concur and Business ByDesign is the first step. Phoenix Business Consulting supports this process from start to finish with a configuration screen and data criteria. This criteria for connection include the Company, Country, Tax Code, and Client ID (provided by Concur), along with the SAP Business ByDesign username and password. The connection is established via a token, which is refreshed every 6 months. A standard SAP Business ByDesign scheduler runs the job in the background which results in a list of invoices generated via Concur through the connection made to SAP Business ByDesign. These invoices can be reviewed in this list for confirmation purposes, and then to finalize the creation of the supplier invoice there is a functionality named “Create Supplier Invoices” to finish the process.


The solution benefit is to have a consistent and seamless connection between two different platforms, namely SAP Business ByDesign and SAP Concur. Given that both platforms are operating under the SAP platform, it is a great benefit that each one can be utilized for different processes. The usual bottlenecks of integrating conflicting systems are completely avoided by establishing a connection that both platforms understand. Phoenix Business Consulting has included this in the Integration with External AP Invoices Convenience and Compliance pack as one of the definite “convenient” elements and gives the user control over how they operate the Vendor Invoice process.

Key Advantages:

  1. Utilize two different platforms for their best purposes
  2. Establish a seamless connection between platforms under the SAP umbrella
  3. Generate vendor invoice lists in real-time

Phoenix Business Consulting has created the Vendor Invoices Integration with SAP Concur add-on solution in SAP Business ByDesign as a cost-effective solution to achieve the process shown above. This solution ultimately ties together the need for bringing in vendor invoices from SAP Business ByDesign and SAP Concur.

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